NGSC
Committee Members Job Descriptions
2019 – 2020
EXECUTIVE COMMITTEE
President
• Ensure smooth operation of NG & SC Inc.
• Provide leadership to Committee Members and Club Manager
• Assist with the agenda preparation for and chair monthly Committee Meetings
• Liaise with Whitehorse Council and other relevant organisations when required
• Support Club Manager, Coordinators and Coaches
Vice-President
• Coordinate policy development and special projects
• Assist the President in performance of duties and deputise for President when necessary
Treasurer
• Ensure accurate financial management
• Prepare monthly financial reports for the Committee meetings
• Prepare Budget Forecasts
• Provide signatory and approval of payments as required
Secretary
• Preparation of outgoing correspondence as requested by the Committee
• Maintain records of all outgoing Committee correspondence
• Publish committee meeting dates
• Record and prepare minutes of Committee meetings for circulation to Committee
members within one week after meeting
• Organise Annual General Meeting
• Distribute minutes of Annual General Meeting
• Attend to Department of Justice (Consumer Affairs Victoria) Legal Requirements
Public Officer
• Act as Liaison for all government bodies
• Abide by Compliance rules and lodge documents on time
• Maintain Auskey for ATO lodgement requirements
GENERAL COMMITTEE
Maintenance Officer
• Liaise with President/Council, Program Coordinator & coaches regarding maintenance of
Clubrooms, equipment and Club facilities
• Provide maintenance services
• Co-ordinate hard rubbish collections when required
Publicity/Promotions
• Liaise with local newspapers, Whitehorse Council News or Gymnastics Australia/Victoria to
highlight the achievements of our gymnasts or news to share
• Assist with Website updates and Electronic Newsletter
Event Co-Ordinator
• Co-ordinate 3-4 fundraising/social activities per year, which may include the annual Bunnings
Sausage Sizzle
• Co-ordinate fundraising in the form of raffles, run the canteen at in-house Club events.
• Recruit and Guide a sub-committee to assist with donation collection and canteen
management
Event Sub-Committee Member
• Assist in sourcing donations for the various raffles held throughout the year
• Assist where possible at events held at the Gym, including competitions and performance
Days. This may include time on the day or organising resources or food
• To provide admin support for the management and preparation of raffle draws
• To attend one committee meeting per term
Uniform Officer
• Work with Gym Management to order all Uniform requirements and manage with Suppliers
Working bee coordinator
• Coordinate one working bee per term, each to be held on a weekend afternoon, for
approximately 3 hours
• Liaise with maintenance officer to coordinate work
• Recruit Volunteers and manage attendees on the day
General Members
• Help with the General running of the club, including helping out at Club-hosted events,
coordinator working bees and other tasks as required
Please note:
All full committee members are required to attend a minimum of 75% of meetings throughout the
12 months after the AGM in which they are elected. Meetings are held monthly on Tuesdays from
6pm – 8pm. A 25% discount off term invoices will apply and Club Levies will be waived.
For sub-committee members, attendance at one meeting per term is required (four in total) and a
discount of 10% is offered off term fees and Club Levies will be waived.
